Temporary Onboarding Specialist

Job Summary

We’re looking for a detail-oriented and proactive Temporary Onboarding Specialist to support the People Team during a maternity leave coverage period. This role plays an essential part in ensuring a seamless onboarding experience for new hires by coordinating preboarding activities, managing documentation, and maintaining clear communication with candidates and hiring managers.

Compensation Data

Rate: $24/hr

Essential Duties and Responsibilities

• Perform data entry and data audits to maintain accurate onboarding and employee records.
• Clean up and organize digital and physical filing systems.
• Follow up with candidates to:
• Collect required documentation and ensure preboarding milestones are completed.
• Initiate HireRight background checks when not yet started.
• Complete DocuSign envelopes for new hire documentation if pending.
• Finalize preboarding tasks in the HRIS as needed.
• Confirm first available start date when no response has been received.
• Ensure all actions are completed promptly and in accordance with onboarding timelines.
• Coordinate start date logistics and confirmations with hiring managers.
• Send arrival confirmations and coordinate Day 1 logistics.
• Verify and process I-9 forms accurately and in compliance with federal requirements.
• Ensure security and access emails for all locations are sent daily or weekly.
• Add new hire badges to the Joint and maintain up-to-date records.
• Support general onboarding and badging operations as needed to ensure a smooth new hire experience.

Minimum Qualifications

• High School Diploma or equivalent required. 
• 1–2 years of HR, onboarding, or administrative experience preferred.
• Strong attention to detail, organization, and follow-up skills.
• Proficiency in Microsoft 365 (Outlook, Excel, SharePoint, Teams).
• Excellent communication and customer service skills.
• Ability to manage confidential information with professionalism and discretion.

Preferred Qualifications

Physical and Mental Demands

While performing the duties of this job, the employee is frequently required to remain in a stationary position, move and/or position oneself, communicate, operate and/or prepare, place, position objects, tools, or controls. The employee must occasionally move packages weighing up to 10 lb. Specific vision abilities required by this job include close observation and the ability to adjust focus. The mental and physical requirements described here are representative of those that must be met by an individual, with or without reasonable accommodation, to successfully perform the essential functions of this position.

Working Environment

Work is performed in an office environment. The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.